Online Licensing That Owners Actually Use
Self-service applications, automatic renewals, instant fee calculation, and online payment. Owners complete their license in under 5 minutes.
Self-Service Applications
Owners select their animal, confirm their municipality, upload documents, and pay online. Guided eligibility checks prevent incomplete submissions.
- Step-by-step application wizard
- Pre-populated from existing animal records
- Real-time eligibility and fee preview
Automatic Fee Calculation
Fees computed from your rules: species, altered status, late penalties, permit surcharges, and discount eligibility. No manual math, no override needed.
- Altered vs. unaltered fee tiers
- Late fee and grace period enforcement
- Stackable discounts for compliance incentives
Automated Renewal Reminders
The system sends renewal reminders before expiration, processes expired licenses automatically, and applies late fees per your rules. Zero manual follow-up.
- Configurable renewal window (30/60/90 days)
- Email, push, and in-app notifications
- One-click online renewal with saved payment
Vaccination Compliance Backed by Veterinarians
No more paper rabies certificates. Vaccination records come directly from veterinarians already on the platform, verified at the source.
Municipality-Defined Requirements
Configure which vaccines are required per species and breed. Set validity periods, grace windows, and minimum age requirements. Support rabies, distemper, or any vaccine your jurisdiction mandates.
Verification Levels You Control
Choose what proof your municipality accepts: vet-verified records only, clinic-uploaded documents, or owner-submitted certificates. Set different levels for initial issuance vs. renewal.
Medical Exemptions & Titers
Support medical exemption letters from veterinarians and titer test equivalency where your jurisdiction allows. All exemptions tracked with expiration dates and vet documentation.
Consent-Based Medical Access
Owners choose what medical data to share: vaccination status, sterilization records, or clinic info. Consent is explicit, timestamped, scoped, and revocable. Offer fee discounts for data sharing to drive compliance.
Live Compliance Status
All statuses update in real time as vets submit records. Municipalities set which statuses block license issuance.
Your Rules, Your Jurisdiction
Every municipality is different. Configure breed restrictions, quantity limits, permit requirements, fee schedules, and discount incentives specific to your laws.
Breed & Species Restrictions
Define breed-specific legislation, exotic animal rules, dangerous breed classifications, and species bans. Assign risk classes, require special permits, or prohibit outright.
- Species, breed, category, and risk-class matching
- 5 outcome types: allowed, license required, special permit, review required, prohibited
- Priority-ordered rules: breed-specific overrides species-wide defaults
Quantity & Household Limits
Set maximum animal counts per owner, household, or property. Different limits by species, altered status, or zoning type. Breeder permits for those who exceed limits.
- Per-owner, per-household, per-property limits
- Excludes deceased and transferred animals automatically
- Automatic permit requirement when limits exceeded
Special Permit Types
Create permit types beyond standard licenses: kennel permits, exotic animal permits, breeding permits, dangerous animal permits. Each with its own fee, duration, review process, and required documentation.
- Configurable review and inspection requirements
- Vet verification requirement per permit type
- Document upload checklist per permit type
Discount & Incentive Rules
Reward compliance with automatic fee reductions. Discounts for spayed/neutered animals, current vaccinations, microchipping, data-sharing consent, or senior owners. Flat or percentage, stackable or exclusive.
- 6 built-in eligibility types plus manual overrides
- Can require vet-verified data for discount eligibility
- Effective date ranges for seasonal promotions
Smartphone-First Field Enforcement
Animal control officers use their standard smartphone. Scan a tag, see license status, check vaccination compliance, message the owner, log a field note. No special hardware.
Bella
Golden Retriever · Female
NFC & QR Tag Scanning
Scan any UrBreed tag with a standard smartphone camera. Instant animal identification, license status, vaccination compliance, and owner contact. Every scan is logged with timestamp, GPS, and officer ID.
Manual Lookup
No tag? Search by microchip number, license number, tag number, owner name, or address. Find any animal in your jurisdiction in seconds.
Contact Owners Securely
Message owners directly through the platform without exposing personal phone numbers. Officers communicate through an auditable, secure messaging channel.
Lost & Found Reunification
Found a stray? Scan the tag to identify the owner instantly. Reduce shelter intake by resolving cases in the field. Integrates with the UrBreed lost-and-found network across all three platforms.
Complete License-to-Compliance Workflow
From initial application to field verification, every step is tracked, auditable, and automated.
Owner Applies
Owner selects animal, passes eligibility check, uploads rabies certificate, pays fee online. Application created in your queue.
Staff Reviews
Clerk verifies documents, checks vaccination compliance (auto-verified if vet records exist), reviews any breed restrictions or quantity limits.
License Issued
License number generated, smart tag assigned, immutable snapshot captured. Owner notified with digital license. Physical tag mailed if configured.
Ongoing Compliance
System tracks vaccination expiration, sends renewal reminders, processes expired licenses, and recalculates compliance weekly. Officers verify in the field.
Dashboards & Revenue Reporting
Real-time visibility into licensing activity, compliance rates, revenue collected, and actionable queues. Export to CSV for your finance systems.
Revenue Tracking
Monthly and annual revenue broken down by license fees, late fees, permit fees, and refunds. Compare periods, forecast collections, identify trends.
Actionable Queues
Pending applications, expiring licenses, document verifications, noncompliant animals, quantity limit flags, and restricted breed reviews. Each queue is filterable and sortable.
Full Audit Trail
Every license action is timestamped and attributed: created, approved, renewed, suspended, revoked, transferred, document uploaded, payment recorded, scan performed. Immutable snapshots at every lifecycle event.
Your Branded Public Portal
A public-facing portal at urbreed.com/portal/your-city where residents can check license status, view requirements, see fee schedules, and apply online. Your logo, your colors, your rules.
License Lookup
Residents check if any animal is licensed by number or tag. No login required.
Requirements
Fee schedules, required vaccines, breed restrictions, and document checklists published publicly.
Online Application
Eligibility check, document upload, fee payment, and application submission in one guided flow.
Custom Branding
Your municipality name, logo, colors, contact info, and custom terms displayed on your portal.
Simple, Transparent Pricing
No setup fees. No per-license charges to the municipality. Contact us for pricing details.
All plans include: online payments via Stripe, automated renewal reminders, vaccination compliance engine, immutable audit trail, and branded public portal. No setup fees. Cancel anytime.